Project Info Report

You can search for specific projects under Admin > Projects > Project Info Report. On this page you can perform a search by entering search criteria in one or more columns.

Click Expand Report to open the full report.

Figure 1 - Project search page

The columns are as follows:

• Project ID - Search by specific project ID number.
• Project name - Search by specific project name.
• Languages - Search by project languages.
• Administrators - Search by project administrator names.
• Description - Search by text in project description.
• Company - Search by company name.
• Creator - Search by project creator name.
• Status - Search for either Closed projects or projects in Production.
• Deleted - Search for projects that either have been deleted or have not been deleted.
• # Completes - Numeric field: search by a specific number of complete responses.
• # Incompletes - Numeric field: search by a specific number of incomplete responses.
• DB data size - Search by database data size.
• DB log size - Search by database log size.
• Date - Search by dates for specific actions, for example Created, project Start date, End date, last WI generation, etc.
• Custom fields (here: Department) - Search by specific custom fields.

Enter the appropriate search criteria and click Search. Any projects matching the criteria will then be listed. Click Reset to delete all search criteria and re-display the full list.

Ordering a Report

1. Click the Order Report button.

The Export Properties dialog opens.

2. Check that the email address to which the report is to be sent is correct.
3. Add any comments to the Comments field.
4. Select the desired Start Time. If you will have the report sent later, set the appropriate date and time.
5. Click OK.

Figure 2 - Search result to be sent by email

You can order the task “as soon as possible” or set it up as a Recurring task.

Project Info Collector

To ensure the data you receive when ordering a Project Info Export is always up-to-date, start the Project Info Collector task. This is a batch task that, to keep the data up-to-date, should be set up to run at least once every 24 hours. Project Info Collector gathers data for all projects on the server. This information can then be ordered via the Project Info Export. If you want to view project information for a particular project only, go to the Project Overview page and click the Refresh button under the Administrator Info field.

After the task has been initiated by your server administrator, it will be located under Tasks. You can then change the recurrence pattern at any time.

To run the collector, go to the Admin > Projects > Project Info Collector menu item.

Figure 3 - Project info collector / exporter tasks

The batch server should also be configured to run Project Info Collector tasks.