Archiving List

Go to Home > Archiving to display the archiving list. The list opens as shown in the example below

Figure 1 - Example of the Archiving list

When you initially open the page, it lists the surveys that are due to expire in the next ‘n’ days (‘n’ being the number of “Notification days”).

To search for surveys, enter search criteria into the fields in the Search row, and click the Search button. The page will then be refreshed with surveys that match the criteria. The criteria will remain in the Search row until you delete them.

To search for surveys that have been archived, change the value in the Archived selection box to Yes and click Search.

A user who is defined as a System Administrator is able to view all surveys, while Survey Administrators can only view the surveys they administrate. System administrators can:

• Update the Email Recipient field. This defaults to the email-address for the creator of the survey.
• Update the Expiry Date User field. A survey that is created between two executions of the archiving task, will display no value in the Expiry Date System field.
• Set/deselect the Never Expire option. This causes the expiry date for that survey to be cleared and no new expiry date will be calculated by the archiving task as long as the option is set.
• Click Save to save any changes, update the survey information and refresh the page. The changes will be reflected in the survey list and the Survey archiving details area will be cleared.

Survey administrators (for the selected survey) can:

• Update the Email recipient field. This defaults to the email address for the creator of the survey.
• Set/change the Expiry Date User field to override the expiry date that has been calculated by the system (Expiry Date System). Click the calendar icon and select a date, then click Save.
• Set/deselect the Never Expire option. Click the down-arrow beside the field for the appropriate survey and select the desired setting, then click Save.

Note: A system administrator can override changes made by a survey administrator. So if a survey administrator sets Never Expire, or sets an Expiry Date User that is some time ahead, a system administrator can if necessary change the Never Expire setting or change the Expiry Date User to force a project to be archived on an earlier date.

Users with only “Read” permission for a survey will not see the survey listed on the Archiving page.