Archiving Option Setup

1. Go to the Admin > Archiving Options menu command.

The page shown below opens:



Figure 1 - Example of the Archiving options page

This page displays the parameters used by the Archiving task.

• Delay days – an integer that will be added to the last active date for a project when calculating the project’s expiry-date. Once a project has had no activity for this number of days, the archiving routine will start.
• Notification days – an integer that specifies how many days prior to a project’s expiry date a notification mail is to be sent.
• Max number of completes – if an integer is added to the field, projects with more completes than the number specified will not be considered for archiving. That is, an expiry date will not be computed for the project.

Notification messages regarding archiving projects will be sent to the e-mail addresses specified in the following fields in addition to the project creator. This enables management of archiving processes even if the person who created the project is unavailable or has left the company.

• Notification message – type the message that is to be added to the notification e-mail that will be sent to the project’s owner.
• Archive success message – editing field for the Archive success message. This message is added to the email that is sent to the project creator when a project has been successfully archived.
• Archive abort message – editing-field for the “Archive abort” message. The message is added to the email that is sent to the project creator, and to the System Administrator e-mail address, if an error occurs while archiving a project.
• Cleanup Error message – editing-field for the “Cleanup Error” message. The message is added to the email that is sent to the project creator and other specified recipients if the deletion of project-data fails after a project is archived.
• System Administrator Email – the email address to a System Administrator/project creator who is to receive an email if a project archiving process should fail.
• Global Notification Email – an email address to which notifications and alerts about all archiving processes are to be sent.
Note: If an email address is added here, this will override any other email addresses that are entered and no-one else will receive an email.

The following keywords are supported in the archiving notification emails:

^CURRENTTIME^
^SITEID^
^INSTALLATIONID^
^TASKID^
Old keywords <-?
^PROJECTNAME^
^PROJECTID^
^CREATOR^
^CREATED^

These keywords are substituted with actual values.

2. Click Save to update the data-fields in the database.

Note: The Forsta Plus server installation ID will be included in the emails that are sent from the archiving functionality. If archiving is running on more than one Forsta Plus site, the installation ID will indicate on which server the archived project is to be found.