System Activity

This functionality enables you to track the use of all transaction types in Forsta Plus. Go to Admin > Activity Logs > System Activities to open a search form. In this window you can:

• Search for activities in a specific time period: yearly, monthly, weekly, daily, hourly.
• Filter the search on Company, Activity type, Project ID, Project name and/or Project creator. Enduser list, Enduser company, and Enduser user fields will appear only when you select “Published report accessed”, “Pivot view accessed”, or “Individual report accessed” in Activity type.
• Sort the result by four different levels (“Group by – then by – then by – then by”).

Figure 1 - System activity search fields

You can select a time interval for the search in the Interval search area of the page.

You can select a specific company and/or a specific project or all companies and all projects. To select an item, click on it with the left mouse button to highlight it. If nothing specific is selected when you click Search, all companies/clients and all projects are selected.

The Company and Activity Type fields are multiple-choice fields, that is, you can run a search for several companies and activities simultaneously. The Activity types that you can search for are:

Account locked Archiving notification sent Archiving performed Cache settings changed Change company setting for data export restriction Change Password Clear responses Complete - Registration Survey Create project Create survey layout Data Central Operation Data cleaning delete Data cleaning delete (panelist) Data cleaning delete (respondent) Data cleaning update Database is prepared/compiled Debug information Delete Company Delete Current Response Delete Hub Delete project (permanent) Delete project (softdelete) Delete records (from rule) Delete Rule Delete RuleSet Delete survey layout (permanent) Delete survey layout (softdelete) Delete Triple-S Template Delete User Duplicate project Duplicate survey layout

Edit survey layout Email sent Error event External data uploaded (inserts) Failed Login Free Reportal Export (e.g. Single-Page Excel) Generic SSO Index created Interview complete - CAPI Interview complete - CATI Interview complete - CAWI Interview complete - Sample Only Interview generated Interview Medium Interview Mini Interview Poll Interview Quota Full - CAPI Interview Quota Full - CATI Interview Quota Full - CAWI Interview Screened - CAPI Interview Screened - CATI Interview Screened - CAWI Interview Small Interview Unknown - CAPI Interview Unknown - CATI Interview Unknown - CAWI LDAP Login event Login event - Duplicate Logs changes to the addons table New Company

New user Open report generated Panel settings changed Panelist registered mobile device Project accessed Push messages sent to panelists mobile devices Recoding of variables Reportal export Respondent Report PDF Export Restore a soft-deleted project Snapshot Rule Start Panelist Deletion Start Respondent Data Deletion Start Survey Data Deletion System Admin Login Test Text Analytics entries processed (all) Text Analytics entries processed (new) The granted permission set does not reflect the users assigend user level. The number of events in aggregated_activities has been changed The number of page hits in an interview Time elapsed Update batch server config Update Company Update Configuration Setting Update User User accesses questionnaire designer User has started prepare/compile of database

Check the Description box to show Description in the activity results. This presents a detailed description of what was performed in the activity (for example, server.setting: old value -> new value).

Depending on the data that is logged for each activity type, you may have the possibility to group the results. Not all group alternatives are allowed for all activities. If an illegal selection is made, a message appears with information regarding this. In the list box “Group by” there are five permanent options: None, Project, User, Company, Enduser list, Enduser company, and Enduser user. And depending on the search time interval, you will be able to group by more detailed intervals.

Note: Not all searches may be successful. In cases when you receive a Timeout expired message, try to break down your search, for example into smaller time intervals.

Result Window System Activities

Set the appropriate period, filter and group settings and click Search to open a page with the results. The results page will display various different kinds of data depending on the search settings used. The example in the figure below shows the results for all activity types , grouped by Company for the interval 14:00 to 15:00 on 22 March 2010. The search was defined for a specific hour, but you can view the previous and next hours by clicking the << and >> buttons.

Figure 2 - Example of a system activity search result

In this example, the result page shows that there were 115 complete responses for this project in December 2002 and that two Publisher Report Nodes had been generated.

If you check the Partial sums checkbox in the Search window, the result shown in the figure above will be displayed with Totals for each activity and a Grand total, as shown in the figure below.

Figure 3 - The same system activity search result but with Partial Sums checked

To export the search result, click the Export button in the search window and follow the instructions. The results are exported to tab-delimited ASCII files.

Granularity Window System Activities

To open the Granularity window, click the hyperlink of either a project id or user id. The default granularity is “Pr. hour”, meaning that the number of occurrences per hour within the actual time period is displayed. The picture below shows the details of the user “User”.

Figure 4 - The System activities Granularity window

To change the granularity:

1. Select the required granularity from the list box “Granularity”.
2. Click Show.

The “Granularity” list box has the following options:

• Pr. hour
• Pr. day
• Pr. week
• Pr. month
3. Click Back to return to the result window from which you first followed the hyperlink.

Step by Step Instructions

To summarize the stages in a report:

1. Go to the Admin > System activities menu command.
2. Select the time period.
3. Select the activity type.
4. Select the grouping.
5. View the results of the search.
6. Export the results.
7. Follow the hyperlink for project, user, month or company.
8. Change granularity.
9. Click the Back button.